When buying computers, it’s better to find a good balance between what employees require and what the company can afford to spend. A smart technology investment doesn’t mean spending the most money possible, but it also is not extremely expensive.
The group of technical experts in computer equipment develops different hardware advice based on the organization’s goals and the unique requirements of each worker who will be operating a computer. The perfect laptops for your staff can be challenging, but we would like to provide several general guidelines to you. So without further ado, let’s get started to the point;
The Best Ways to Purchase Computers for a Business
Step 1: Identify the User Type
We find it beneficial to view business customers in terms of two broad categories: light users & power users, even though their computer hardware requirements can vary widely.
Simple things like sending and receiving emails, browsing the web, and working in Microsoft Office are all normal for light users. Even though everyone values speed and durability, light users usually don’t require the office’s most advanced or powerful computers.
On the other side, power users demand the fastest and most powerful machines. These are usually business executives that operate the company entirely on their pcs or staff members who work with efficient business advanced analytics, accounting systems, or design or media applications (Photoshop, CAD).
Step 2: Match Computer Needs to Specifications
When you understand which type of user will use the computer, then you can easily look at things such as the type of processor (CPU), the amount of memory (RAM), how much data can be stored, and the screen size. We think the following specifications are suitable for both light and heavy users:
- CPU: Intel i5
- Storage: If your needs are limited, you might want to think about getting a (solid-state drive) SSD.
- RAM: 4 GB required, with 8 GB likely to be an option.
- Screen size: Smaller screens make laptops easier to carry, but some people like more extensive displays.
- CPU: Intel i7
- Storage: Solid-state drives (SSDs) are recommended over hard disc drives (HDDs) for higher performance unless users require above 1 TB capacity.
- Screen size: The small size of laptop displays provide extra mobility, while others prefer larger displays. In addition, some power users benefit from getting two monitors.
- RAM: 16 GB
➢ Never ignore the warranty.
Companies should always remember to get the warranty or maintenance packages for their computer systems to secure company investments and performance. Various plans are available from most vendors, each with a different length of coverage and support. Power users should invest in stronger support timeframes (24/7 or 24/5) with next-day delivery and replacements. However, light users can easily choose more basic plans.